Order Management
Optimize Procurement with Intelligent Order Flow
Transform your procure-to-pay process with Gainfront’s intelligent Order Management solution. We go beyond basic ordering, delivering powerful automation, precise tail-spend control, and unparalleled visibility across every single purchase. Whether you are handling routine indirect items or executing complex strategic procurement, Gainfront provides the control, speed, and insights your teams need—all from one intuitive platform.
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Intelligent Requisition-to-Approval Workflows
With Gainfront, every purchase starts with a requisition, but not every request needs to follow the same path. Our system automates approval workflows based on your organization’s specific rules, from dollar value thresholds to department-specific policies. This means tail-spend requisitions can be auto-approved, while high-value purchases automatically trigger multi-level reviews, ensuring the right eyes are on every spend.
Configurable approval chains: Tailor workflows to your exact needs.
Auto-approval for low-risk, low-value items: Accelerate common purchases.
Complete audit trails and compliance tracking: Maintain transparency and meet regulatory requirements.
Blanket Purchase Orders: The Key to Tail Spend Control
Negotiate once, purchase many times, and never lose track of savings with Gainfront’s Blanket POs. Define a Blanket PO with your preferred suppliers and empower your teams to easily buy frequently used items—from office supplies to MRO materials—against that pre-negotiated agreement. This isn’t just about convenience; it is about disciplined spending.
Enforce negotiated pricing: Lock in your best rates.
Drastically reduce maverick spend: Eliminate unauthorized purchases.
Improve budget accuracy and compliance: Gain predictable financial oversight.
Blanket POs can reduce maverick spend by up to 35% By pre-negotiating terms with suppliers, Gainfront’s Blanket PO feature ensures every purchase—no matter how small—stays within budget and policy.
AI-Powered Two-Way & Three-Way Matching (EfficiencyAI™)
Gainfront’s EfficiencyAI™ streamlines this critical process with automated two-way and three-way matching. We ensure that invoices perfectly align with receipts and purchase orders, down to quantity and quality levels, catching discrepancies before they become problems.
Most traditional systems do not flag under-deliveries or rejected items before payment. Example: Imagine supplier invoices for 1,000 units, but only 800 were delivered and accepted. Gainfront’s EfficiencyAI™ instantly flags the mismatch, preventing overpayments and enabling your team to approve, adjust, or reject the invoice without missing a beat.
Significantly reduce errors and fraud: Protect your bottom line.
Automate high-volume matching: Free up your team for strategic tasks.
Gain complete traceability: Know the status of every transaction.
Catalogue Purchasing: Seamless & Controlled Buying
Your buyers can access top suppliers through a familiar shopping experience—without ever leaving your procurement platform.
Give your buyers access to pre-approved products without sacrificing control. Gainfront seamlessly integrates with Tradecentric for e-commerce-enabled suppliers and also provides robust internal catalogue hosting. This is ideal for onboarding preferred or diverse suppliers, offering a centralized and controlled buying experience.
Gainfront not only integrates with Tradecentric but also hosts internal catalogues, giving your team full e-commerce functionality with full compliance.
External catalogue integration via Tradecentric: Connect to your favorite e-commerce suppliers.
Internal hosting for preferred vendors: Curate your own product lists.
One-click buying experience: Simplify procurement for your team.
Supplier Self-Service & Invoice Automation
Empower your suppliers and accelerate your processes. Suppliers can directly upload catalogues, manage orders, and submit invoices within the Gainfront portal.
Volume and early payment discounts often go unclaimed due to manual processing. Gainfront automates discount enforcement—if a supplier hits volume thresholds or you pay early, savings are calculated and applied automatically.
Empowered suppliers = faster fulfillment: Build stronger vendor relationships.
Support real-time tracking: Capture every save.
Receive notifications of new orders.
Real-World Impact: Gainfront in Action
Case Study 1: Tail Spend Transformation for a National Retailer
A national retailer cut tail-spend leakage by 37% in just six months and improved approval cycle time by 60% by deploying Blanket POs and routing all low-value indirect spend through Gainfront. This transformed their spending habits and delivered tangible savings.
Case Study 2: Matching Automation at Scale for a Manufacturing Client
Faced with high-volume invoicing discrepancies, a manufacturing client adopted Gainfront’s AI-powered matching. The result? They reduced invoice disputes by an astounding 78%, dramatically freeing up their procurement and AP teams to focus on strategic initiatives rather than chasing errors.
Why Leading Teams Choose Gainfront
Gainfront delivers a seamless, scalable solution for full-cycle order management—spanning requisitions, POs, catalogues, invoice automation, and payment processing. Our focus on usability and AI-powered precision ensures fast adoption and measurable savings.